Project Administrative Assistant

Job information Project Administrative Assistant from the Company Jarvis Design Firm Inc., this latest Project Administrative Assistant job vacancy is located in the city Hybrid work in Strathroy, ON N7G 1N9. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

Job SummaryWe are seeking a dedicated and detail-oriented Project Administrative Assistant to join our team. The ideal candidate will assist in maintaining a professional client experience through organized project coordination and ensuring smooth communication within the organization.

Responsibilities

• Assist with proposals and other critical documentation.
• Help track incoming and outgoing project documents, schedule site visits, and coordinate responses.
• Support project setup, invoicing, and background information collection
• Manage incoming calls and provide exceptional customer service with professional phone etiquette.
• Maintain organized filing systems, both electronic and paper-based, to ensure easy access to information.
• Assist in scheduling appointments and managing calendars for team members.
• Handle clerical tasks such as data entry, document preparation, and correspondence management.
• Utilize QuickBooks for basic accounting tasks such as estimates and invoicing.
• Collaborate with team members to streamline administrative processes using Google Suite tools.

Experience

• Proven experience in an administrative role is required
• Strong organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
• Experience with QuickBooks is highly desirable.
• Previous experience in an engineering, architecture or construction Company is preferred

References are to be made available upon our request.

Job Types: Full-time, Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• Monday to Friday

Language:

• Mandarin (preferred)

Work Location: Hybrid remote in Strathroy, ON N7G 1N9