Sales and Event Planning Coordinator

Job information Sales and Event Planning Coordinator from the Company LA CHEFS CATERING & EVENTS, this latest Sales and Event Planning Coordinator job vacancy is located in the city Hybrid work in Lethbridge, AB T1J 3M2. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Customer Service field have been opened and published up to the specified time.

Job Responsibility:

OverviewWe are seeking a dynamic and detail-oriented Sales and Event Coordinator to join our team. The ideal candidate will have a passion for creating memorable experiences and a strong background in hospitality. This role requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and a talent for negotiating with vendors and clients. As a Sales and Event Coordinator, you will play a pivotal role in contracting, planning, executing, and overseeing events from conception to completion.

Core Competencies

• Able to build good rapport with existing and potential clients
• Manage individual sales goal development and achieve monthly sales goal targets
• Provide excellent customer service by returning phone calls and emails in a timely, efficient manner
• Strong daily organizational and time management skills
• Efficient communication skills with both clients and co-workers
• Ability to switch back and forth between many tasks at a time – such as telephone calls, client meetings, emails, preparing quotes, discussions with other staff, etc.
• Strong ability to work as part of an overall team – giving help and assistance when required, as well as knowing when to ask for help and assistance.
• Maintains a professional appearance and demeanor at all times
• Be able to drive legally

Duties and Responsibilities

• Handle incoming phone or email inquiries for quotes
• Handle walk-in inquires for quotes/info on catering
• Handle all “one shop deals” that are tuck in/add on events that go straight to details
• Plan event details booked by clients
• Liaison with kitchen and catering staff regarding any questions or quotes that involve operational logistics
• Communicate with Sales Director regarding any questions or quotes that require high level attention
• Record all new inquiries/update outstanding inquiry status of clients in the our communications system
• Follow up on outstanding quote requests as per sales process
• Ongoing coordination/ planning, menu planning etc. for booked events
• Submit all Banquet Event Orders (BEO) every Friday
• Meet with the Sales Director for discussion regarding outstanding quotes, workload challenges, and any other pertinent issues
• Participate in weekly BEO meetings with the Sales team, Kitchen, and Catering managers
• Conduct Weekly outstanding sales calls, client visits, etc.
• Meet with Sales Director to review monthly sales plan and results as compared to targets
• Set appropriate action plans with sales Director to meet Sales Goals
• Participating in monthly Team Sales Meetings
• Customer follow ups for completed events to determine level of client satisfaction
• Attend events for personal networking opportunities and to grow your sales portfolio
• Participate in Tradeshows and Tastings
• Provide feedback to sales Director regarding suggestions for team improvement, menu ideas, client concerns, etc.

Experience

• Proven experience in event planning or coordination within the hospitality industry is preferred.
• Strong organizational skills with the ability to manage time effectively and prioritize tasks.
• Excellent negotiation skills to secure favorable terms with vendors and suppliers.
• Familiarity with budgeting processes and financial management related to events.
• Experience in marketing events to attract attendees and enhance visibility.
• A background in guest services is a plus, ensuring a focus on attendee satisfaction.

If you are passionate about creating unforgettable events and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as an Event Coordinator.

Job Types: Full-time, Permanent

Additional pay:

• Commission pay

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Flexible schedule

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Application question(s):

• Valid Driver’s License

Work Location: Hybrid remote in Lethbridge, AB T1J 3M2