Shipping Office Admin

Job information Shipping Office Admin from the Company MoltonRox Solutions Inc., this latest Shipping Office Admin job vacancy is located in the city Surrey, BC. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Warehouse field have been opened and published up to the specified time.

Job Responsibility:

This position plays a crucial role in facilitating the smooth flow of goods from us to our customers without being late and always meeting datelines.

Responsibilities:

• You monitor shipping activities and persistently follow up with related parties until the shipment reaches its destination without being late.
• Resolve any issues or delays in the shipping process before it impacts our customers.
• You are fully responsible for the end-to-end processes: Purchase Order processing, Shipment Documentation, Shipment Preparation, Carrier Tender, Delivery Confirmation, Shortage/Wrong/Damaged Item Claims, and Invoicing.
• Manage the maintenance, preparation, and routing of purchase orders.
• Manage the Transportation Management System (TMS) processes for large retailers.
• Master ALL Routing Guides and create necessary documentation.
• Track ALL shipments statuses and update reports regularly.
• Coordinate all aspects of logistics, including booking shipments, arranging transportation, and managing documentation.
• Communicate with freight forwarders, carriers, and customs brokers to ensure timely and cost-effective delivery of goods to customers.
• Prepare export documentation such as commercial invoices, packing lists, DG Docs and certificates of origin.
• Ensure compliance with import requirements of various countries/clients.
• Work closely with the sales team to meet customer requirements and delivery deadlines.
• Maintain accurate records of shipments, invoices, warehouse documentation, and logistics activities.
• Ensure all outbound shipments have been invoiced and copies sent to customers as per their protocols.
• Ensure our invoices are posted on our customers payment gateways to ensure timely payments and notifications of deductions.
• Submit to customers back up documentation and supporting materials to support the reversal of invoice deductions.
• Continuously optimize processes to improve efficiency and reduce costs.
• Other tasks as assigned.

Qualifications:

• Ability to work with no supervision and track multiple processes.
• Outstanding organizational and coordination abilities.
• Efficient in utilizing to-do lists or any related apps so not to forget any deliverables or pending tasks.
• Excellent verbal and written English communication skills with the ability to interact persuasively with internal teams and external partners.
• Detail-oriented and meticulous with strong organizational and problem-solving abilities.
• Ability to work under pressure within tight datelines and manage multiple priorities at the same time.
• Computer-savvy with a working knowledge of ERP software’s.
• Ability to keep work area neat, clean, and organized.

Job Type: Full-time

Pay: $18.49-$20.49 per hour

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Application question(s):

• Which US or Canadian Retailer’s TMS platforms do you have more than 1 year experience in?

Experience:

• Transportation management systems (TMS): 1 year (preferred)
• ERP systems: 1 year (preferred)
• Inventory management: 1 year (preferred)

Work Location: In person