Administration Technician

Job information Administration Technician from the Company CÉGEP Heritage College, this latest Administration Technician job vacancy is located in the city Gatineau, QC. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Admin field have been opened and published up to the specified time.

Job Responsibility:

COMPETITION NUMBER C24-25-SS-06 POSITION Administration Technician – Regular Full-time. DEPARTMENT Academic Services PREDECESSOR Adriana Barbosa IMMEDIATE SUPERVISOR Kelly McMahon TYPE OF HIRING Regular Full-time position. WORK SCHEDULE 35 hours per week from Monday to Friday Schedule to be determined WORK LOCATION 325, boul. de la Cité-des-Jeunes, Gatineau (Québec) J8Y 6T3 SALARY RANGE 26.38$ – 35.22$ ROLE SUMMARY Reporting to the Associate Academic Dean-Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education. In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties. In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. DUTIES

• For the complete list of duties, please contact our HR department by sending email to hr@cegep-heritage.qc.ca.

Admission/Registration

• Performs operations and transmissions related to admissions and registration.
• Tracks validation.

Communications

• Communicates to students through various means as required.
• Requests refunds (Clara).
• Forwards form letters to be approved and signed by the Registrar (Clara).

Québec Resident Dossier

• Applies MES rules based on information provided.
• Collects and verifies documents.
• Assigns the proper code in CLARA.

Ministry Databases

• Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).

Transmission

• Transmits all required data in CLARA based on Ministry’s operation calendar (i.e.: Socrate, SYSEC, etc.).

Final Marks

• Prints and forwards reports for grades not submitted to Academic Services.
• Follows-up with faculty concerning IT or IN marks.
• Enters the marks into CLARA.

Graduation/ SYSEC (Système des Sanctions des études collégiales)

• Transmits, reviews and corrects all information related to “Les objectifs et standards atteint» (OSA).
• Runs AEC simulation for each student once their work term marks are received.
• Provides the report of AEC’s refused to the Registrar for correction of the Program Grid or confirmation that the student will not be graduating.

MINIMUM QUALIFICATIONS REQUIRED

• Diploma of collegial studies (DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
• Must possess very good communication skills in both English and in French (oral, written and comprehension).
• Experience with Microsoft Office is essential.
• Knowledge of the online tools CLARA and Omnivox will be considered an asset.

ADDITIONAL QUALIFICATIONS

• Must possess excellent communication, organizational and interpersonal skills.
• Must have excellent analytical and problem solving skills.
• Must be diligent, dynamic, creative and detail oriented.
• Must be able to work independently with minimal supervision, and have the ability to work as part of a team.
• Must be able to work effectively with respect to deadlines and produce accurate results.
• Must be flexible and able to adapt quickly to different situations.
• Must have a strong work ethic and exercise discretion.

Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at http://www.cegep-heritage.qc.ca/manitou/. Click on the job posting, then click on “APPLY”. You will be able to create an account and upload your résumé and cover letter. Please note that only online applications will be considered. Only those candidates selected for an interview will be contacted. Candidates will be required to submit to selection tests.

POSTING DATES From 07-22 00:00 to 08-12 23:45

Cégep Heritage College is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.