Job information Freedom of Information Analyst from the Company Interior Health Authority, this latest Freedom of Information Analyst job vacancy is located in the city Kelowna, BC. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.
Job Responsibility:
Interior Health is looking for an experienced Freedom of Information Analyst to join our team on a full time permanent basis. The work location for this position is flexible within 1 hour commute from Kelowna. What we offer:
- Employee & Family Assistance Program
- Employer paid training/education opportunities
- Employer paid vacation
- Medical Services Plan
- Employer paid insurance premiums
- Extended health & dental coverage
- Municipal Pension Plan
- Work-life balance
Salary: Salary range for the position is $67,861 to $97,550. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.
About the job: In accordance with the established vision and values of the organization, the Freedom of Information (FOI) Analyst works within a team environment and supports processing services within the scope of operations for the Interior Health (IH) FOI Office. Collaborating with multiple internal and external partners, the FOI Analyst coordinates the ongoing development of comprehensive tools and processes to support compliance to requests made under British Columbia's Freedom of Information and Protection of Privacy Act (FIPPA). This also includes development, implementation, and maintenance of FOI systems and repositories/inventories as required. The FOI Analyst is instrumental in supporting requests for corporate records and internal/external consultations. The FOI Analyst also compiles data from a variety of sources and generates reports to help identify key themes and trends. This role works within a team environment which operates within a complex, dynamic environment which serves communities across IH.
Typical duties and responsibilities:- Works collaboratively with FOI team members to support and maintain the business processes necessary for Interior Health to comply with all relevant legislative requirements by:
o Coordinating the FOI intake process including, but not limited to requests by email, physical mail, phone calls, and/or other future technology. o Locating and requesting records from record holders within Interior Health program areas. o Assisting with the consultation process including, but not limited to fee assessments and third party consultations. o Preparing letters at the request and guidance of FOI team members and releasing finalized records. o Assisting FOI team members including Manager, Information Privacy and FOI through Office of the Information & Privacy Commissioner for B.C. (OIPC) appeals. o Working collaboratively with internal colleagues and other interested parties.
- Assists FOI team members in the development and delivery of FIPPA education, corporate wide awareness campaigns, and training materials to IH staff.
- Identifies best practices and supports improvements to FOI business processes, workflows, standard operating procedures.
- Maintain and monitors the FOI tracking system and preparing reports that identify key themes and trends.
- Assist in the coordination of other assigned FOI-related projects by ensuring timelines and deliverables are met; and evaluating outcomes.
- Acts as a liaison with all employees and medical staff across Interior Health as well as external partners to support and promote transparent and accountable access processes to information.
- Maintains awareness of FOI trends and issues and acts as a role model for continuous learning through methods such as literature review; contact with peers at other organizations; and attendance at seminars, workshops, conferences, and education programs.
- Further maintains awareness with orders from the OIPC and informs FOI team members of any insight or assessment from the orders.
- Supports the Manager, Information Privacy and FOI with orientation of new staff and arranges identified training.
- In alignment with IH's Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.
- Performs other related duties, FOI projects, and/or initatives as required.
Honouring Interior Health's commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).
Education, Training, and Experience- Graduation from a recognized degree or diploma program in Health Information Science, Health Administration or another related discipline (e.g. law, business).
- Three (3) years of recent, related experience.
- Completion of an Information Access and/or Protection of Privacy program, such as certification as a Certified Information Privacy Professional/Canada (CIPP/C) or other program (i.e. CIPT, CIPM, or CAPPA) is an asset.
- Healthcare experience will be highly regarded.
- Or and equivalent combination of education, training, and experience.
Skills and Abilities- Good knowledge of B.C. and other provincial and federal freedom of information legislation and requirements.
- Demonstrated written and verbal communication skills across multiple levels of a large complex organization from senior leadership to front line operational staff.
- Advanced analytical and problem-solving skills.
- Demonstrated project management abilities.
- Demonstrated ability to plan, implement, organize, and problem-solve in a constantly changing healthcare environment.
- Demonstrated ability to develop, implement, and deliver education and training programs, including on-going information disclosure campaign initiatives.
- Demonstrated ability to work as part of a team including successful application of collaborative approaches to problem solving and workload.
- Good knowledge of record keeping practices and basic understanding of operational practices across the spectrum of services provided by Interior Health.
- Strong administrative skills including knowledge of Microsoft office suite business applications, electronic information systems and information management processes.
- Ability to deal with others effectively; to interact with tact and diplomacy within a team environment and with staff at all levels within the organization.
- Ability to remain organized and on task while handling multiple priorities.
- Demonstrated ability to exercise initiative, as well as ability to work unsupervised and independently to manage projects and meet competing deadlines.
- Ability to travel.
- Physical ability to perform the duties of the position.
