Job information Administrative Assistant to Graduate Programs from the Company University Canada West, this latest Administrative Assistant to Graduate Programs job vacancy is located in the city Vancouver, BC. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.
Job Responsibility:
Position Job Title: Administrative Assistant to Graduate Programs (Casual, 3-month contract) Location: Vancouver, BC (Hybrid) Reports To: Department Chair
Primary Purpose
Under general supervision and under the direction of the current Administrative Assistant to the Program Chair coordinate, oversee, and/or perform a wide variety of administrative support activities for the Graduate Program Chair and Academic Department. Assignments may be confidential in nature. May serve on a variety of academic committees in a support capacity.
General Description
Under University Canada West’s (UCW) organizational structure, the Administrative Assistant provides administrative support to the Department Chair, MBA. Additional support is provided to faculty and the Academic Department.
Specific Responsibilities
The Administrative Assistant to Graduate Programs will be responsible for the following duties to support the business objectives and purpose of the degree programs at various times. The AA will:
- Provide staff and office support to the Department Chair, including screening and handling email communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the departments, students, and external constituencies on a range of issues.
- Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes and provide administrative support and follow-up on matters arising from meetings.
- Maintain strong communications between the Department Chair, Administrative Assistant to the Program Chair, students, faculty, and staff.
- Schedule and coordinate appointments and/or travel arrangements, and coordinate and oversee daily office activities as needed.
- Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department; maintain confidentiality of records and information.
- Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the Department Chair and faculty members as needed.
- Assist in the management of various assignments, including reports, evaluation reviews, syllabi submission, etc.
- Ensure appropriate and accurate course information, including course syllabi and materials, uploaded by faculty members as needed.
- Maintain all physical and digital copies, including academic files, course materials, course syllabi, etc. as needed
- Other administrative support duties assigned by Department Chair and Academics.
Position Requirements
Competencies:
- Administrative experience in a post-secondary educational setting
- A strong, service-oriented focus
- Strong MS Office proficiency particularly in Excel
- Proficiency in Brightspace or similar Learning Management System
- A high level of ethics, discretion, tact and diplomacy
- Strong oral and written communication abilities
- Highly organized with attention to detail and accuracy
- Ability to positively engage with students, faculty, and staff and constructively problem-solve
- Adaptable and flexible in the work environment
- Proficiency in office practices, customer service, and communication
Education and Experience:
- Minimum Bachelor degree
- One to three years experience in education or related field in a fast-paced environment or an equivalent combination of education and experience
Salary: $45-50,000 per annum
